In today’s global marketplace, lucrative national and international opportunities are within the reach of even the smallest companies. You no longer have to be a big multinational to expand your business across your own country and beyond its borders. Taking your company to this next level will probably involve sending your people away from your home base on business trips.

At the beginning of your expansion, this need for business travel can be reasonably small and manageable. Once successful, though, it can quickly become more of a headache to organise.

If you're looking for travel software solutions, you're in the right place. We have all the information you need to choose the best one for your small business. Relax and let us help you make the right decision.

How can you choose the right travel software solution?

When choosing travel software for your small business, consider your needs, budget, ease of use, and integration with current systems. Think about what features are essential for your business operations.

Consider how much you are willing to spend on the software. Make sure the software is user-friendly and easy for your employees to learn and use. Check if the software can seamlessly work with your existing systems.

A comprehensive guide to the best travel software for small businesses

Various travel software companies cater to the travel needs of small businesses. Here are some of the top ones:

• FREENOW: offers comprehensive travel solutions tailored to the needs of small businesses. Europe's largest selection of eco-friendly transportation makes travel easier and more efficient, while also reducing your company's carbon footprint. The Mobility Super App has many features like booking flights on your phone, managing your travel plans, and getting alerts. It lets your employees take charge of their travel.

• TravelPerk: offers a comprehensive travel management platform designed specifically for small to medium-sized businesses. It provides features such as booking management, expense tracking, reporting and traveller support.

• Expensify: although primarily an expense management software, it integrates seamlessly with various travel booking platforms. Great for small businesses looking to streamline their expense reporting process for travel-related expenses.

• TripActions: offers a modern corporate travel management platform that includes booking tools, expense management, travel policies and traveller support. While it caters to businesses of all sizes, its user-friendly interface can be particularly beneficial for small businesses.

• TripIt: a travel organisation app that helps users manage their itineraries, bookings and travel plans in one place. Great for small businesses with frequent travelling employees who need an easy way to track their trips effectively.

• TravelBank: provides expense management and travel booking solutions tailored for small and medium-sized businesses. It offers features like budgeting, expense reporting and rewards for cost-saving behaviour.

• Concur Travel, owned by SAP, provides travel and expense management solutions for businesses of any size. While it's often associated with larger enterprises, its scalable features can be beneficial for growing small businesses as well.

• Zoho Expense: part of the Zoho suite of business applications, offers expense management solutions for small businesses. Its integration capabilities with other travel booking platforms make it a useful tool for managing travel expenses.

How can travel agency software benefit small businesses?

Business travel software solutions streamline and manage various aspects of your corporate travel management. These apps help you plan trips, book travel, manage expenses, and track employees' travel activities. Here are some of the common components and features that make up such software:

• Booking and Itinerary Management - Business travel software helps book flights, hotels, rental cars, taxis, and other travel services. It allows employees to search for and book travel options that align with your company’s policies and budgets. Once booked, the software consolidates all travel itineraries into a single interface for easy access and management.

• Expense Management — Many business travel software solutions integrate expense management features, allowing employees to capture receipts, submit expense reports and track travel-related expenses. These tools often automate expense reporting processes, enforce company policies and facilitate reimbursement procedures.

• Travel Policy Set-up and Compliance — Business travel software can help create and enforce company travel rules and guidelines. Administrators can change the software settings to make sure employees follow company rules when booking travel.

• Travel Risk Management —  uses software to keep employees safe on business trips. It manages travel risks and ensures their security. This may include real-time travel alerts, emergency assistance services and traveller tracking capabilities.

• Analytics and Reporting — Business travel software often provides analytics and reporting tools to help your company gain insights into travel spending patterns and trends. These features enable you to optimise your travel budgets, identify cost-saving opportunities, set and monitor your sustainability targets and make data-driven decisions related to your corporate travel.

• Integration Capabilities — Many business travel software solutions offer integration with other systems, such as accounting software, human resources management systems (HRMS) and customer relationship management (CRM) platforms. This allows for seamless data exchange and workflow automation across different departments within your company.

Simplify your corporate travel with business travel software solutions

Travel agency software for small businesses simplifies corporate travel management processes to make them more efficient. It helps you see and control travel expenses better, saving money by booking efficiently and negotiating lower rates with travel providers.

Improving your employees' travel experience on business trips is important. This can be done by making travel arrangements easier, reducing disruptions, and offering support services. These improvements can boost productivity. This, in turn, enhances employee satisfaction and well-being by prioritising safety, comfort and convenience during business trips. Finally, it can help you draw up business travel policies that work for your business and ensure that your employees comply with them when travelling.

So, what are you waiting for? Select the business travel software that helps you and your employees manage your business travel easily. This allows you to concentrate on growing your business.